Invite your crew in a minute
Open Manage Team, click Invite user and add a first name, last name, email and role. Set a labor cost per hour and an optional salary, so time spent on a job shows up in its job costing. Send Invitation sends it at once, with no extra step to confirm. Invitations expire after 14 days, and you can resend or revoke them any time.
The person you invite gets a sign-up page that greets them by name and previews their role's day in Clevra, such as a technician's next visit.
The right access for every role
You can give six roles, from Technician (limited access) up to Org Admin. A limited technician sees only their own assigned work, with no estimates or invoices. A Technician works and bills their own jobs and sees only the clients, projects and invoices tied to that work. Dispatchers run scheduling and client work. Managers run day-to-day operations and also see job costing and Insights. A Viewer sees nearly everything and changes nothing, which suits a bookkeeper, and Org Admins run the account. Compare roles sits right in the invite window. Pay rates stay with Org Admins, and everyone can see their own.
Change a role any time and it takes effect straight away. When someone leaves, deactivate them: they lose access, come off unfinished jobs, and their history stays in place. Remove from company ends it for good: their personal details are erased, their name stays on the work they did, and their seat is freed.
Time tracked against the job
Techs start a timer against a job, visit or request and choose what they are doing, such as general work, travel, office, supplies, an assessment or a break. Your company picks which categories it uses. A forgotten entry can be added by hand, even the same shift across several days, as long as it does not overlap another. When a timer stops, the job's labor cost updates on its own.
Approve timesheets, then confirm payroll
Workers submit their time, one entry at a time or with Submit all. Managers and dispatchers approve it on Approve timesheets or send it back with a reason, and can approve everyone's time up to a date in one go. Only an Org Admin can approve their own hours. An Org Admin then confirms each person's pay period on Confirm payroll, which locks those hours for good, and can export the hours to Excel or CSV for your payroll provider. Mistakes are voided with a reason, never quietly deleted.
Everyone sees their own day
Assign crew when you book a job and tick Email team about assignment to let them know. Each tech sees their own schedule and visits in the browser, on a computer or a phone, and marks work complete from there. The Technician app for iPhone is coming soon. See how scheduling works.
Anyone can delete their own account
Each team member can delete their own account from their profile. Their sign-in, email, phone number and picture are erased and they are signed out everywhere, while your company keeps their name on the jobs, visits, time entries, invoices and payments they worked on. Org Admins get a notice. The only Org Admin and the account owner cannot delete theirs.
Pricing that does not punish growth
Pro covers up to 5 users and Business up to 15 at a flat price, and Custom plans have no user limit, so a seasonal hire never adds a per-tech fee. Removed teammates free their seat, and going over your seats removes nobody: pending invitations wait and extra teammates are paused until you add seats. See pricing.
Staff up for summer in HVAC and landscaping, split crews across sites in construction, or keep concrete scanning techs focused on their own jobs.
More on how Clevra works: Scheduling, Quoting, Invoicing, Payments, CRM.
