Never miss an inspection due date again
Fire protection work is mostly recurring. Every account has monthly, quarterly, semi-annual, annual and multi-year inspections running on different clocks. Clevra books the monthly through annual work as recurring jobs and the multi-year tests on their due dates, so each one lands on the board before it's due.
Set it once per account: annual extinguisher service in March, a quarterly sprinkler inspection, a semi-annual hood inspection for the restaurant on Main Street. Monthly checks repeat every month, and quarterly, semi-annual and annual work repeats every 91, 182 or 365 days. Clevra books the recurring visits ahead of time, and the customer gets an automatic reminder the day before.
Your techs see their own day in their phone's browser. You see every truck's day from yours. A property manager calls about a failed alarm panel and it jumps the queue? Drag it onto the board on the desktop calendar. A cancellation opens a slot? Reschedule the next job into it, even from your phone.
Your inspection checklist on a phone. Your fire inspection report in the customer's inbox the same day.
In Clevra, you build digital inspection forms that match the checklist you already use. Techs fill them out on-site with photos, and each completed form becomes a PDF fire inspection report with your company name, tied to the job.
Pass/fail per device. Gauge readings. Tag dates. Photos of the corroded head or the blocked extinguisher. Your techs already collect all of it on clipboards that ride on the dashboard for three days.
Clevra's work forms put that data in a structure your team fills out the same way every time. When the tech completes the form, you email the customer a professional report. You keep a record tied to the job and the customer. It's there when the AHJ, the insurance carrier or the property manager asks for proof.
You set up the form fields to match the code edition and the checklist your jurisdiction expects. Clevra keeps the record. It doesn't decide what compliant means for your AHJ. That's your call as the licensed pro. Work forms come with Pro and Business.
A fire extinguisher inspection app built for route work
A fire extinguisher inspection app should make it fast to walk a building, check every unit and record the results. In Clevra, your extinguisher form holds the checklist, and each building's extinguisher list and hydro dates go in the job notes, so your tech knows what's on-site before walking in.
Walk the building, mark each unit pass or fail, note the new tag date and snap a photo of anything that's off. Unit needs a recharge or has hit its hydrostatic test date? Start a repair quote for that customer from your phone. Customer gets the report and the price before you've loaded the van.
Fire sprinkler inspection software for quarterly, annual and 5-year work
Sprinkler inspections run on many schedules at once: quarterly gauges and waterflow alarms, annual main drain tests, 5-year internal pipe checks. Fire sprinkler inspection software needs to track all of them per building. Clevra does it with recurring jobs for the quarterly and annual work, a job booked on the due date for the 5-year check, and a form for each inspection type.
Build separate forms for your quarterly, annual and 5-year NFPA 25 inspections. Your tech records gauge readings, valve positions and main drain results in the field. Deficiencies like painted heads, missing escutcheons or a leaking FDC become line items on a repair quote for the same customer.
Fire alarm inspection software that doesn't lose device-by-device results
Fire alarm inspection software has to capture results device by device and turn them into a report the building owner can file. Clevra's forms record each device test with notes and photos. The finished inspection comes out as a PDF report linked to the job.
Annual NFPA 72 testing in the US. ULC S536 inspection and testing in Canada. Either way, the job is the same: test every device, write down what passed, flag what didn't and quote the repair. Last year's report stays on the customer's record, so next year's tech starts with last year's results.
Kitchen hood and fire suppression system inspections, every six months, on autopilot
Most restaurant kitchen hood suppression systems need an inspection every six months. Clevra books those as recurring jobs for each restaurant account, sends reminders and keeps the inspection record with photos of the nozzles, links and tank.
Restaurants care about one thing: that you show up before the fire marshal does, and that you work around service hours. Schedule early-morning visits, capture the inspection on-site and send the report before the lunch rush.
Fire protection inspection frequency cheat sheet
Here are common inspection and testing intervals for the systems fire protection contractors service most. Intervals come from the NFPA standard shown. Your jurisdiction may adopt a different edition or add its own rules. Always confirm with your authority having jurisdiction (AHJ).
- Portable fire extinguishers: Visual inspection (in place, pressure, pin and seal, tag). Monthly (about every 30 days). NFPA 10.
- Portable fire extinguishers: Annual maintenance by a qualified tech, new tag. Annually. NFPA 10.
- Stored-pressure dry chemical extinguishers: Internal maintenance. Every 6 years. NFPA 10.
- Extinguishers (water, CO₂, wet chemical): Hydrostatic test. Every 5 years. NFPA 10.
- Stored-pressure dry chemical extinguishers: Hydrostatic test. Every 12 years. NFPA 10.
- Wet sprinkler systems: Gauges, control valves, waterflow alarm devices. Monthly to quarterly (by component). NFPA 25.
- Sprinkler systems: Main drain test, visual inspection of sprinklers. Annually. NFPA 25.
- Sprinkler systems: Internal pipe assessment. Every 5 years. NFPA 25.
- Fire alarm systems: Inspection and functional testing of most devices. Annually. NFPA 72.
- Kitchen hood suppression systems: Inspection and service. Every 6 months. NFPA 96 / NFPA 17A.
- Emergency and exit lighting: 30-second functional test / 90-minute full test. Monthly / annually. NFPA 101.
- Fire doors: Inspection and operational test. Annually. NFPA 80.
In Canada: portable extinguishers generally follow NFPA 10 as referenced by the National Fire Code of Canada. Fire alarm systems are inspected and tested under CAN/ULC-S536, and new installs are verified under CAN/ULC-S537. Provincial and municipal rules vary.
Each row above can live in Clevra: the monthly to annual work as recurring jobs, and the 5, 6 and 12-year tests as jobs booked on their due dates.
Turn deficiencies into signed quotes before you leave the building
Most of a fire protection company's repair revenue starts as a deficiency found during an inspection. Clevra lets you start the repair quote for that customer from your phone and send it for digital signature on the spot. That way the fix doesn't turn into a line on a report nobody reads.
Five heads to replace, a battery on the panel and two extinguishers past hydro. Add them as line items and send the quote. The property manager signs online from the link, and the approved quote becomes a job. When the work's done, tap "Generate Invoice" on the job and the line items carry over. Email it, with a text heads-up on Pro and up. Customers pay by card from the invoice link. Automatic overdue reminders on Pro and up handle the chasing.
Emergency lighting, fire doors and everything else on the inspection list
Most fire protection contractors don't stop at one system. Emergency lighting inspections, fire door inspections, backflow tests and standpipes all run on their own schedules. Build a form for each one, attach it to a recurring job and the whole account lives in one place.
Looking for fire door inspection software or an emergency lighting inspection app? It's the same workflow: form, photos, pass or fail, report, quote.
Track your techs' certifications in the same app they use to work
Fire protection runs on licenses. Extinguisher certs, sprinkler inspector certifications like NICET, state or provincial licenses. Most field service software makes you buy a separate HR tool to track them.
Clevra keeps each tech's certificates and license documents on their profile, next to their schedule and time tracking. Techs clock in and out from their phone, and you approve timesheets and export them for payroll.
Win the new buildings, not just the renewals
New construction, a property management company switching vendors, a restaurant group with eight locations: those deals take a few follow-ups. Clevra's CRM gives every lead a stage, from new request to won or lost, and you can rename the stages to match how you sell. You see which service contract quotes need a nudge. Recurring inspection accounts sit next to your sales pipeline, so service revenue and new business are in one view.
Built for fire protection budgets. No per-user fees. No setup fees.
- Free, $0 forever: 1 seat. Solo extinguisher tech, one truck.
- Pro, $39/mo: up to 5 seats. Small inspection crew.
- Business, $79/mo: up to 15 seats. Multi-crew sprinkler, alarm and suppression company.
- Custom, talk to us: unlimited seats. Established fire protection operations.
No per-user fees. No setup fees. Payments processed via Stripe at standard card rates.
