Schedule installs, maintenance routes, and one-off jobs — all in one calendar
Landscaping scheduling is a mix: multi-day hardscape installs, weekly mowing routes, one-time cleanups, and commercial contracts with specific scope. You need one calendar that handles all of it.
Clevra's drag-and-drop schedule handles recurring weekly routes and one-time project jobs in the same view. Set up the maintenance route once. Drop in the install when the customer signs. Schedule the spring cleanup as a one-time job.
Weather days. A storm cancels Wednesday. Drag the day's jobs to Friday. Clevra notifies every affected customer. No 20 phone calls.
Crew assignment. Four crews, four directions. Assign the right crew to the right job based on who's available and where they are. Your crew leaders see their day on their phone before they load the trailer.
Quote hardscape installs, maintenance contracts, and add-on services
A homeowner wants a paver patio and retaining wall. The HOA needs a bid on monthly grounds maintenance for 40 units. The existing mowing customer wants to add fertilization.
Open Clevra, build a quote with line items: materials, labor, equipment, subcontractor costs. And send it for digital signature. The customer signs on their phone. Convert to a scheduled job in one tap.
Upselling is the growth engine in landscaping. A mowing customer becomes a mulching customer. A mulching customer becomes a hardscape customer. Track every add-on opportunity in Clevra's sales pipeline.
Invoice maintenance contracts and project work — on time, every time
Landscaping invoicing runs two speeds: recurring monthly for maintenance accounts and one-time for project work.
Set up recurring billing for your monthly contracts. The invoice goes out on the 1st. For project work — patios, retaining walls, full landscape installs — invoice when the job's complete or at milestones.
Automatic payment reminders go out by text and email. Customers pay online. Collections on residential is brutal. Let the software do the nagging so you can focus on the next install.
Crew management for seasonal teams
Landscaping is seasonal. You hire in April, train in May, and half the crew is gone by Thanksgiving. Most landscaping software charges per user — your summer bill doubles.
Clevra uses banded seats. Pro covers up to 5 for $39/mo. Business covers up to 15 for $79/mo. Same price all year. Add four crew members in spring without watching your software cost jump.
Built-in HR handles onboarding, certifications (pesticide applicator license, driver's license), PTO, and time tracking. New hire starts Monday? Onboard them in the app. They see their route before they show up.
Track every lead. Win bigger projects.
Landscaping leads come from yard signs, drive-bys, referrals, and online quotes. The small ones — mowing — turn into big ones — full landscape redesigns. If you're not tracking the relationship, you're missing the upsell.
Clevra's CRM gives you a real pipeline. Every lead gets a stage. You see which proposals are out, which need follow-up, and which are about to close. For landscape contractors growing from maintenance into design-build, the pipeline is how you know what's coming.
Project progress and site notes in one branded document.
Hardscape installs, grading work, irrigation rough-ins, plant material deliveries. Landscaping projects change by the day. Clevra's work forms let your crew log progress photos and notes on-site as the work moves.
Your client gets a branded PDF with the update. You have a record if scope changes turn into a billing conversation.
Pricing
- Free, $0 forever: 1 seat. Solo landscaper.
- Pro, $39/mo: up to 5 seats. Small crew, growing route.
- Business, $79/mo: up to 15 seats. Multi-crew landscape company.
- Custom, talk to us: unlimited seats. Established landscaping operations.
No per-user fees. No setup fees. Payments processed via Stripe at standard card rates.
